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Whether this is the first mission trip you’ve lead or the fifteenth, preparing is hard work.  Every year, during mission season, there are probably a thousand things running through the minds of every trip leader.

With all of the ministry decisions on your plate, we want to alleviate some of the administrative stresses of planning a mission trip and give you more time to focus on your team.

Here are five administrative hassles that ManagedMissions.com helps you leave behind:

1) Endless spreadsheets

A spreadsheet for team member info. One for the budget.  And one for each team member’s fundraising progress. Or if you’re like one pastor we know… 20 pages of team info, a constantly evolving notepad for the budget, and a stack of 20 pieces of lined paper—one for each person’s contributions.

Whatever your method—spreadsheets or yellow notebook paper—ManagedMissions.com (MM) is the light at the end of the tunnel. MM keeps track of all of it in one place, no excel finesse required.

2) Communication snafus

Have you ever wanted to email the team members who missed a meeting?  Or maybe just the ones who are a little short for the next fundraising goal?  Instead of sorting through contribution totals, MM allows you to email specific team members who meet the criteria you choose.  We’ll even get the note started for you.

3) Tracking down a travel agency

While some large organizations have travel agencies they’ve been using for years, the average trip leader may not know where to start.  We’ve made it easy for either way.  If you don’t know what travel agent to use, click “Get Travel Quotes” to send your trip information to a few agencies and request a quote.  Once you have an agent, just use the “Travel Agent Export” to get exactly the information your agent needs for ticketing.

4) Dollar discrepancies

Team members may not always keep accurate records of their contributions, but with MM, they know which checks you have received from them. For instance, if you may have a $1100 total for one team member, but they might think they’ve turned in $1250. By encouraging team members to log-in regularly to track their fundraising progress, you can catch discrepancies quickly and more easily figure out where that extra $150 disappeared to.

5) Losing people in the shuffle

Communicating about a change in the training schedule can be a pain. However, with MM’s easy to update calendar of events, meetings, tasks and goals, team members can log-in to see what is coming up next and mark it on their own calendars.  And if you need to change something, everyone has access to the change. No more printing out new schedules.

What are some of the administrative hassles you’ve dealt with while planning a mission trip? Let us know in the comments below, and maybe you’ll be the inspiration for the next ManagedMissions.com feature.

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